Ingredients

OrderGroove, Freshdesk, and Kodif.

What are AI Policies?

At Kodif, we’re excited to announce the launch of Policies—a powerful, dynamic solution designed to revolutionize the way CX managers handle customer support. Unlike traditional flows, which are rigid and complex, Policies empower non-technical users to create and manage customer interactions with ease. Written in natural language, Policies make it simple to define and refine customer experiences without needing to rely on complicated flowcharts or scripting. This approach is not only user-friendly but also self-serve, enabling CX teams to quickly translate existing Standard Operating Procedures (SOPs) into automation, saving valuable time and resources.

The flexibility of Kodif Policies ensures that businesses can offer personalized, context-driven support while continuously improving customer experiences. With Policies, you can experiment with different strategies to optimize outcomes such as CSAT, revenue, and retention—all without the need to rebuild complex workflows. Whether it’s automating routine interactions or testing new approaches for high-stakes scenarios, Policies provide a scalable, adaptable solution that aligns with your business goals. While flows still have their place in sensitive, high-risk situations, Policies offer an agile alternative that helps businesses innovate faster and deliver exceptional, tailored experiences at scale.

“Swap subscription product” ticket type explained

In customer support, a “Swap subscription product” ticket involves managing requests from customers who wish to change the product they receive as part of their subscription service. This could be due to a variety of reasons such as dissatisfaction with the current product, a desire to try something new, or issues with the current product such as damage or incorrect items. Efficiently handling these requests is crucial for maintaining customer satisfaction and loyalty, as it directly impacts the perceived value and flexibility of the subscription service.

Which Platforms does this AI policy work on?

This AI policy is designed to work seamlessly on OrderGroove, Freshdesk, and Kodif, providing robust integration capabilities. Notably, Kodif integrates with all other major platforms, ensuring a versatile and comprehensive solution for managing customer support operations across various systems.

When should I use this policy?

This policy should be employed when a customer requires a replacement shipment due to issues like lost, damaged, or incorrect shipments. It is especially useful in scenarios where maintaining customer satisfaction and loyalty is critical, as it automates the resolution process, making it swift and efficient.

Policy Logic

1. Ask for the user’s email address
2. Use @get_ordergroove_account_details(email: str) tool to check if the user with that email address exists in OrderGroove.

3. Ask for the order number of the shipment in question.

4. Retrieve and Verify Order Details

5. Use @ordergroove_order_details(order_id: str) to fetch the order details.
6. Confirm the shipping status (e.g., “Delivered,” “In Transit,” “Out for Delivery”).

7. Review the items in the order to verify what needs to be reshipped.

8. Check Reshipment Eligibility

9. Confirm the customer’s issue:
   1. Lost shipment.
   2. Damaged item(s).
   3. Incorrect item(s).
10. Use @check_reshipment_eligibility(order_id: str) to ensure the order qualifies for a reshipment.

11. If the order is not eligible, use macro: “Unfortunately, your order is not eligible for a reshipment due to [specific reason]. Please let us know if there’s anything else we can assist you with.”

12. Confirm Reshipment Details

13. Ask the customer to confirm the reshipment address.
14. Use @get_ordergroove_account_details(email: str) to retrieve the saved address, or ask the customer to provide a new address.

15. If a new address is provided, use @update_ordergroove_address(address_id: str, new_address: json) to update the shipping address.

16. Create a Reshipment Order

17. Use @ordergroove_order_details(order_id: str) to gather the details of the original order.
18. Use @create_ordergroove_order(items: list, address: json, user_email: str) to create a replacement order with the same items.
19. Use @set_order_to_paid(order_id: str) to mark the new order as paid to ensure the customer is not charged again.

20. If applicable, use @set_discount_to_order(order_id: str, percent: int) to apply a 100% discount.

21. Notify the Customer

22. Use macro: “Your replacement order has been processed. You’ll receive an email with tracking details shortly.”

Example policy

This policy is ideal for when a customer needs a replacement shipment due to issues such as a lost, damaged, or incorrect shipment. The policy is structured to ensure a smooth and efficient resolution process, enhancing the customer experience and maintaining satisfaction.

1. Ask for the user’s email address
2. Use @get_ordergroove_account_details(email: str) tool to check if the user with that email address exists in OrderGroove.

3. Ask for the order number of the shipment in question.

4. Retrieve and Verify Order Details

5. Use @ordergroove_order_details(order_id: str) to fetch the order details.
6. Confirm the shipping status (e.g., “Delivered,” “In Transit,” “Out for Delivery”).

7. Review the items in the order to verify what needs to be reshipped.

8. Check Reshipment Eligibility

9. Confirm the customer’s issue:
   1. Lost shipment.
   2. Damaged item(s).
   3. Incorrect item(s).
10. Use @check_reshipment_eligibility(order_id: str) to ensure the order qualifies for a reshipment.

11. If the order is not eligible, use macro: “Unfortunately, your order is not eligible for a reshipment due to [specific reason]. Please let us know if there’s anything else we can assist you with.”

12. Confirm Reshipment Details

13. Ask the customer to confirm the reshipment address.
14. Use @get_ordergroove_account_details(email: str) to retrieve the saved address, or ask the customer to provide a new address.

15. If a new address is provided, use @update_ordergroove_address(address_id: str, new_address: json) to update the shipping address.

16. Create a Reshipment Order

17. Use @ordergroove_order_details(order_id: str) to gather the details of the original order.
18. Use @create_ordergroove_order(items: list, address: json, user_email: str) to create a replacement order with the same items.
19. Use @set_order_to_paid(order_id: str) to mark the new order as paid to ensure the customer is not charged again.

20. If applicable, use @set_discount_to_order(order_id: str, percent: int) to apply a 100% discount.

21. Notify the Customer

22. Use macro: “Your replacement order has been processed. You’ll receive an email with tracking details shortly.”

Explore more AI policies